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Charge Collection

Charge Collection lists customer payments made with a charge method, such as a credit card or e-wallet, for example in Collection and Collection (Down Payment). Use it to record when each charge is settled by the bank.

Menu: Sales and Other Income › Charge Collection

Charge Collection toolbar

Example​

Customers paid 145,000.00 by credit card in the first week of June. When the bank credits the settlement (less its fees) on 10 June, tick those card collections, transfer them with the date 10 June to the BDO account, and they're marked as settled with the bank.

How to transfer charges to the bank​

Required permission
Sales and Other Income › Charge Collection › Transfer
  1. Search for the charges, for example by date.
  2. Tick the charges that have been settled.
  3. Click Transfer ▾ in the toolbar.
  4. Set the Date, choose the Bank and add Remarks if needed, click Transfer and confirm.

The bottom of the list shows the Total Amount, the actual amount received and the total Surcharge.

How to undo a transfer​

Required permission
Sales and Other Income › Charge Collection › Untransfer

Tick the transferred charges and click Untransfer.

How to update the status of several charges​

Required permission
Sales and Other Income › Charge Collection › Transfer

Update Charge Collection Status is an Excel import (the import icon in the toolbar). Use it to update many charges at once from a file, for example your bank's settlement report: choose the Excel Template, pick the File and click Import.

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