Stock Requests (From Other Branches)

This list shows the stock requests other branches have sent to your branch. From here you can create the delivery (or a purchase order, if you need to buy the goods first).

Menu: Stock Transferring › Stock Requests (From Other Branches)

How to fulfil a request

Required permission

Stock Transferring › Stock Requests (From Other Branches) › View, plus Stock Transferring › Stock Delivery Outbound › Create or Purchase and Other Expense › Purchase Order › Create

1. Open Stock Transferring › Stock Requests (From Other Branches) and find the request. Only approved requests that are not yet fully delivered can be fulfilled.
2. Tick the request(s) and click Create Transactions in the toolbar.
3. Choose what to create:
   • Stock Delivery Outbound to send the stock from your branch, or
   • Purchase Order to order the goods from a supplier first.
4. Check the quantities and UOM, remove any products you won't send, then click the 🧺 (create) button.

CIRMS opens the new transaction. Complete it and approve it. When you create a Stock Delivery Outbound, CIRMS also creates a Stock Delivery for the request and links the outbound to it (shown at the bottom right). See Stock Delivery Outbound.

Working product by product

Stock Request List per Detail (From Other Branches) lists the same requests one row per product, which is easier when you fulfil many requests at once.

1. Open Stock Transferring › Stock Request List per Detail (From Other Branches).
2. Filter by Trans. Date, Sheet No. or Transaction Status and click Search.
3. Tick the product rows, then click Deliver to create a Stock Delivery Outbound, or Order to create a Purchase Order.

Example

The warehouse opens the requests from its branches every morning: Store 2 asks for 48 towels and Store 3 for 24. The warehouse has 60, so it fulfils Store 2 in full and Store 3 with 12, creating a stock delivery for each. The other 12 for Store 3 stay pending; if the warehouse must buy them first, it creates a purchase order from the request instead.

Settings that affect this module

Your administrator can change these in Settings (see About settings). Click a section to see the choices.

Generic Settings › Product

• Allow product name searching to ignore special characters?

Generic Settings › Purchase

• Enable transaction reminder popup for products with pending remaining order qty's to inbound.

Generic Settings › Sales and Other Income

• Hide all Sales & Collection Transactions before the specified date?

Generic Settings › Stock Request

• Warn if inventory exceeds maximum?
• Check to turn on the following warnings for repeated requests. Indicate duration of warning (in days) in the textbox for system to verify the existing product within the duration.
• Auto-print after Save?
• Set the default printout template for this transaction module
• Enable transaction reminder popup for products with pending remaining request qty's to deliver.

Branch Settings › Stock Request

• Display inventory on transaction detail?
• Price shown is based from